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General Information and FAQs

Background history of the Agency​

The concept of land registration was introduced in 1982 through the Land Registration Act, CAP 296. The Acts main aim was “To establish a Land Registry to regulate the registration of title to land, and to make provision for matters incidental thereto or connected therewith.” The Land Registry was thus established in 1982. In 2019 via Legal Notice LN 4/2019 the Land Registration Agency was set up as the entity that superseded the previously set up Land Registry. 

The Land Registration Agency is responsible for carrying out the following functions: 

(a) to carry out the functions and duties of public administration in relation to the following matters: 

(i) Land Registration, as regulated under the Land Registration Act; 

(ii) Condominium Registration, as regulated under the Condominium Act: 

Provided that when the matters referred to in this sub-article consist of or include the administration or investment of funds, the Minister shall act with the concurrence of the Minister responsible for Finance in making the said determination; 

(b) to assist the Minister, from time to time, responsible for matters relating to Land Registration and Condominium Registration; 

(c) to see to the carrying out of the functions and duties of the Land Registrar appointed under the Land Registration Act. 

(d) exercise all the functions of the Land Registrar assigned to him in accordance with Land Registration Act and any other law. 

It is important to note that the function of the Land Registration Agency varies from that of the Lands Authority. The Lands Authority is primarily responsible for administering Government owned land and property. On the other hand, the Land Registration Agency aims to provide a title of ownership. This is done via the registration of property whether it is government owned or private. It is thus possible that from time to time, the Lands Authority may submit applications with the Land Registration Agency with which government-owned land may be registered. 

Background history of the Agency​

The concept of land registration was introduced in 1982 through the Land Registration Act, CAP 296. The Acts main aim was “To establish a Land Registry to regulate the registration of title to land, and to make provision for matters incidental thereto or connected therewith.” The Land Registry was thus established in 1982. In 2019 via Legal Notice LN 4/2019 the Land Registration Agency was set up as the entity that superseded the previously set up Land Registry. 

The Land Registration Agency is responsible for carrying out the following functions: 

(a) to carry out the functions and duties of public administration in relation to the following matters: 

(i) Land Registration, as regulated under the Land Registration Act; 

(ii) Condominium Registration, as regulated under the Condominium Act: 

Provided that when the matters referred to in this sub-article consist of or include the administration or investment of funds, the Minister shall act with the concurrence of the Minister responsible for Finance in making the said determination; 

(b) to assist the Minister, from time to time, responsible for matters relating to Land Registration and Condominium Registration; 

(c) to see to the carrying out of the functions and duties of the Land Registrar appointed under the Land Registration Act. 

(d) exercise all the functions of the Land Registrar assigned to him in accordance with Land Registration Act and any other law. 

It is important to note that the function of the Land Registration Agency varies from that of the Lands Authority. The Lands Authority is primarily responsible for administering Government owned land and property. On the other hand, the Land Registration Agency aims to provide a title of ownership. This is done via the registration of property whether it is government owned or private. It is thus possible that from time to time, the Lands Authority may submit applications with the Land Registration Agency with which government-owned land may be registered. 

Frequently Asked Questions for Property Registration

To contact an Agency Official, you may request an appointment via enquirieslandsregistry@gov.mt/enquirieslandsregistrygozo@gov.mt. The request will be forwarded to the respective official to facilitate setting up an appointment with you.

The Land Registration Agency registers:

  1. First Registration of properties;
  2. Dealings and transfers of properties
  3. Hypothecs/waivers/charges and their cancellation
  4. Cautions contesting declared ownership or rights.

Form E needs to be submitted in duplicate together with an original official site plan along with a copy of said plan, which plan must be marked and signed by an architect. The submission of a Form E can be done against a payment of €30 which can either be sent by post or submitted by hand to our offices.

Preferably and to avoid delays, payments are to be carried out via cheque or card payment.

There can be two instances where a property needs to be registered:

  1. When a property is within a registration area:
    1. every contract conveying the ownership of immovable property, or any real right over such property including transactions  relating  to  immovable  property  under trusts,  or  whereby  any  act  having  the  effect  of conveying  the  ownership  of  immovable  property  or any  real  right  over  such  property,  is  dissolved, rescinded or revoked, and every contract creating or varying  such  right  or  whereby  any  such  right  is converted into any other of such rights or is waived, and  every  contract  whereby  immovable  property  is partitioned, and every act having a declaratory effect as  to  the  ownership  of,  or  any  real  right  over, immovable  property  (including  a  deed  made  for  a purpose of the Duty on Documents and Transfers Act, and  an  inventory  drawn  by  a  trustee  accepting  a testamentary trust and a unilateral declaration of trust with regard to additional trust property, but excluding any other deed of inventory), and every contract of antichresis;
    2. every judgment whereby any act having the effect of conveying the ownership of immovable property, or any  real  right  over  such  property,  is  dissolved, rescinded or revoked, or which directly adjudges the transfer of the ownership of immovable property, or of any real right over such property, or which has the effect  of  creating  a  hypothec,  and  every  hypothec arising by operation of law; and Cap. 16.
    3. every conveyance of immovable property by judicial sale, and every redemption of groundrent effected in accordance with article 1501 of the Civil Code

 

in so far as the land comprised in the contract, judgment, judicial sale or in the schedule of redemption or affected by the hypothec is situated within a registration area, shall, in no case, commence to be operative, with regard to third parties, until and unless the title to the land conveyed or affected, whether beneficially or adversely, by any contract, judgement, judicial sale, redemption or hypothec as aforesaid, is registered in the day-book in the manner prescribed.

 

2. Without  prejudice  to the  provisions  of  article  17(3),  the registrar may, in his discretion, likewise register the title to land situated outside a registration area and comprised in any contract, judgment, judicial sale or redemption as aforesaid or affected by any such hypothec as aforesaid and in any such case he shall make such entries in the register as are appropriate; and where land is so registered this Act shall apply thereto as if it were situated in a registration area.

There can be a number of reasons why a property might not be registered. This could either because the property:

  1. is not within a Obligatory Registration Area;
  2. the property was acquired prior to the area becoming a Land Registration Area;
  3. In some exceptional circumstances it could be that the request has not yet been submitted;
  4. Some issue has been encountered during the processing of the application.

If you require an unofficial reply, you may submit a site plan (a Google Map screenshot with property in question marked would suffice) along with the address of the property via email to enquirieslandsregistry@gov.mt/enquirieslandsregistrygozo@gov.mt where you will be assisted accordingly.

If an official reply is required, a Form E needs to be submitted in duplicate together with an original official site plan along with a copy of said plan, which plan must be marked and signed by an architect. The submission of a Form E can be done against a payment of €30 which can either be sent by post or submitted by hand to our offices.

Preferably and to avoid delays, payments are to be carried out via cheque or card payment.

If a property is not within a Registration Area normally this cannot be registered, the exceptions are:

i) Registration within the parameters of S.L 296.13 or
ii) there is an overriding request by a Lawyer/Notary conceded to by the Land Registrar or
iii) a decision by the Courts.

If a property is situated in a Land Registration Area, you may register it voluntarily through your Notary.

To register your property, the following documents are required:

  1. The document showing the way the property was acquired, in most cases it is a deed or a will;
  2. An official site plan marked and signed by a Perit as outlined in Legal Notice 143.2019 (link to LN)
  3. The relevant form to be signed and endorsed by a Notary representing the client.

In this instance Forms A, B, C or D may be submitted. The requirements of each Form are listed in the Forms subsection listed on page 1 of this document.

The above documents are to be submitted to the Land Registration Agency by hand and they will be vetted to ensure that all information is as required. Following validation, an application number is given to the submission and it is entered into the records of the Register.  Then the application will be processed and referred to the Land Registrar for decision.

As per Legal Notice 143.2019, an official site plan must contain the following criteria in order to be deemed acceptable by the Agency:

  1. The official plan of the Land Registry shall consist of the plan which should have been issued by the Land Registry after the 13th June, 2011. The scale of the plan is to be determined in relation to the size of the property.
  2. The plan must include the following information:
    1. the exact site and configuration;
    2. the distance from the nearest corner or other fixed point;
    3. the area;
    4. in the case of urban or built up property, the measurements around the perimeter;
    5. in the case of rural unbuilt property, the measurements around the perimeter unless the relative field/land is encompassed by a wall which is visible on the official plan.
    6. in the case where that part of the plan shown at a scale higher than 1:2500 so permits, the applicant may use the official plan to indicate the nature and extent of other applicant’s rights;
    7. the level of the property and/or the level of building;
    8. in the case where an additional detailed plan is required, the detailed plan should indicate:
    9. the scale that is being used and should include either a vertical or a horizontal scale bar;
    10. the level of the building from the lowest level;
    11. any common parts and rights at all levels which are enjoyed or to which the property is subject, which rights will be determined from the applicant’s title deed;
    12. the said plans should also include a legend where the colour red would indicate that the applicant is the owner, while any other rights are to be indicated in any colour the applicant deems fit;
    13. the original plan and the detailed plans duly completed by, or under the supervision of, the architect in accordance with these rules, shall be signed in blue ink, by the architect who shall set his official stamp or write his name in block capitals below his signature; and
    14. detailed plans are to be submitted on at least size A3 paper

An official site plan may be ordered via www.landsregistryplans.gov.mt . A video on the same website demonstrates how to order the site plan, a fee is required to be paid online by card. The site plan will be sent to you by post or can be collected by hand from our offices from Monday to Friday between 8am and 1pm.

Purchase of a site plan can be done against a fee of €6 per plan ordered.

Upon submittal of application to the Land Registration Agency, the Notary will be provided with a reference number relating to your application. The number consists of a prefix LRA related to an application on registration of a property and LRC related to the registration of a Charge followed by four digits and the year of submission eg. LRA 1234/2024.  In order to enquire about the status of your application, you require the reference number provided to your Notary.

If there are issues related to the application the Agency will be in contact with the Notary who submitted the application or the Perit who signed the required site plans and plans, depending on the nature of the issue. It is imperative that you follow the matter with the Notary to ensure that the process is concluded.

You may order a copy via enquirieslandsregistry@gov.mt/enquirieslandsregistrygozo@gov.mt which can then be collected by hand against payment. The fee for a certificate of title is €5 for a document up to 5 pages in length, any additional pages are at 50c per page and if the document include plans in A3 format there is an additional fee of €1 for every A3 page.

Copies of applications/documents submitted may be requested against a fee of 50c for every A4 page and €1 for every A3 page.

A Form E is submitted when requesting an official search on a property. The form is presented alongside a site plan. The aim of a Form E is to acquire information on whether a property is within a registration area or not as well as to acquire any information regarding the specific property if it is already registered with the Agency.

In order to check the status of your Form E, you may send an email on enquirieslandsregistry@gov.mt/enquirieslandsregistrygozo@gov.mt giving the full address of the property, name of Notary who submitted the Form E and the date of when it was submitted.

The Land Registration Agency registers a title of ownership which can be Direct Dominium, the Utile Dominium or freehold.

Rent or Leases including Agricultural Leases are not registrable at the Land Registration Agency. 

Frequently Asked Questions for Property Registration

To contact an Agency Official, you may request an appointment via enquirieslandsregistry@gov.mt/enquirieslandsregistrygozo@gov.mt. The request will be forwarded to the respective official to facilitate setting up an appointment with you.

The Land Registration Agency registers:

  1. First Registration of properties;
  2. Dealings and transfers of properties
  3. Hypothecs/waivers/charges and their cancellation
  4. Cautions contesting declared ownership or rights.

Form E needs to be submitted in duplicate together with an original official site plan along with a copy of said plan, which plan must be marked and signed by an architect. The submission of a Form E can be done against a payment of €30 which can either be sent by post or submitted by hand to our offices.

Preferably and to avoid delays, payments are to be carried out via cheque or card payment.

There can be two instances where a property needs to be registered:

  1. When a property is within a registration area:
    1. every contract conveying the ownership of immovable property, or any real right over such property including transactions  relating  to  immovable  property  under trusts,  or  whereby  any  act  having  the  effect  of conveying  the  ownership  of  immovable  property  or any  real  right  over  such  property,  is  dissolved, rescinded or revoked, and every contract creating or varying  such  right  or  whereby  any  such  right  is converted into any other of such rights or is waived, and  every  contract  whereby  immovable  property  is partitioned, and every act having a declaratory effect as  to  the  ownership  of,  or  any  real  right  over, immovable  property  (including  a  deed  made  for  a purpose of the Duty on Documents and Transfers Act, and  an  inventory  drawn  by  a  trustee  accepting  a testamentary trust and a unilateral declaration of trust with regard to additional trust property, but excluding any other deed of inventory), and every contract of antichresis;
    2. every judgment whereby any act having the effect of conveying the ownership of immovable property, or any  real  right  over  such  property,  is  dissolved, rescinded or revoked, or which directly adjudges the transfer of the ownership of immovable property, or of any real right over such property, or which has the effect  of  creating  a  hypothec,  and  every  hypothec arising by operation of law; and Cap. 16.
    3. every conveyance of immovable property by judicial sale, and every redemption of groundrent effected in accordance with article 1501 of the Civil Code

 

in so far as the land comprised in the contract, judgment, judicial sale or in the schedule of redemption or affected by the hypothec is situated within a registration area, shall, in no case, commence to be operative, with regard to third parties, until and unless the title to the land conveyed or affected, whether beneficially or adversely, by any contract, judgement, judicial sale, redemption or hypothec as aforesaid, is registered in the day-book in the manner prescribed.

 

2. Without  prejudice  to the  provisions  of  article  17(3),  the registrar may, in his discretion, likewise register the title to land situated outside a registration area and comprised in any contract, judgment, judicial sale or redemption as aforesaid or affected by any such hypothec as aforesaid and in any such case he shall make such entries in the register as are appropriate; and where land is so registered this Act shall apply thereto as if it were situated in a registration area.

There can be a number of reasons why a property might not be registered. This could either because the property:

  1. is not within a Obligatory Registration Area;
  2. the property was acquired prior to the area becoming a Land Registration Area;
  3. In some exceptional circumstances it could be that the request has not yet been submitted;
  4. Some issue has been encountered during the processing of the application.

If you require an unofficial reply, you may submit a site plan (a Google Map screenshot with property in question marked would suffice) along with the address of the property via email to enquirieslandsregistry@gov.mt/enquirieslandsregistrygozo@gov.mt where you will be assisted accordingly.

If an official reply is required, a Form E needs to be submitted in duplicate together with an original official site plan along with a copy of said plan, which plan must be marked and signed by an architect. The submission of a Form E can be done against a payment of €30 which can either be sent by post or submitted by hand to our offices.

Preferably and to avoid delays, payments are to be carried out via cheque or card payment.

If a property is not within a Registration Area normally this cannot be registered, the exceptions are:

i) Registration within the parameters of S.L 296.13 or
ii) there is an overriding request by a Lawyer/Notary conceded to by the Land Registrar or
iii) a decision by the Courts.

If a property is situated in a Land Registration Area, you may register it voluntarily through your Notary.

To register your property, the following documents are required:

  1. The document showing the way the property was acquired, in most cases it is a deed or a will;
  2. An official site plan marked and signed by a Perit as outlined in Legal Notice 143.2019 (link to LN)
  3. The relevant form to be signed and endorsed by a Notary representing the client.

In this instance Forms A, B, C or D may be submitted. The requirements of each Form are listed in the Forms subsection listed on page 1 of this document.

The above documents are to be submitted to the Land Registration Agency by hand and they will be vetted to ensure that all information is as required. Following validation, an application number is given to the submission and it is entered into the records of the Register.  Then the application will be processed and referred to the Land Registrar for decision.

As per Legal Notice 143.2019, an official site plan must contain the following criteria in order to be deemed acceptable by the Agency:

  1. The official plan of the Land Registry shall consist of the plan which should have been issued by the Land Registry after the 13th June, 2011. The scale of the plan is to be determined in relation to the size of the property.
  2. The plan must include the following information:
    1. the exact site and configuration;
    2. the distance from the nearest corner or other fixed point;
    3. the area;
    4. in the case of urban or built up property, the measurements around the perimeter;
    5. in the case of rural unbuilt property, the measurements around the perimeter unless the relative field/land is encompassed by a wall which is visible on the official plan.
    6. in the case where that part of the plan shown at a scale higher than 1:2500 so permits, the applicant may use the official plan to indicate the nature and extent of other applicant’s rights;
    7. the level of the property and/or the level of building;
    8. in the case where an additional detailed plan is required, the detailed plan should indicate:
    9. the scale that is being used and should include either a vertical or a horizontal scale bar;
    10. the level of the building from the lowest level;
    11. any common parts and rights at all levels which are enjoyed or to which the property is subject, which rights will be determined from the applicant’s title deed;
    12. the said plans should also include a legend where the colour red would indicate that the applicant is the owner, while any other rights are to be indicated in any colour the applicant deems fit;
    13. the original plan and the detailed plans duly completed by, or under the supervision of, the architect in accordance with these rules, shall be signed in blue ink, by the architect who shall set his official stamp or write his name in block capitals below his signature; and
    14. detailed plans are to be submitted on at least size A3 paper

An official site plan may be ordered via www.landsregistryplans.gov.mt . A video on the same website demonstrates how to order the site plan, a fee is required to be paid online by card. The site plan will be sent to you by post or can be collected by hand from our offices from Monday to Friday between 8am and 1pm.

Purchase of a site plan can be done against a fee of €6 per plan ordered.

Upon submittal of application to the Land Registration Agency, the Notary will be provided with a reference number relating to your application. The number consists of a prefix LRA related to an application on registration of a property and LRC related to the registration of a Charge followed by four digits and the year of submission eg. LRA 1234/2024.  In order to enquire about the status of your application, you require the reference number provided to your Notary.

If there are issues related to the application the Agency will be in contact with the Notary who submitted the application or the Perit who signed the required site plans and plans, depending on the nature of the issue. It is imperative that you follow the matter with the Notary to ensure that the process is concluded.

You may order a copy via enquirieslandsregistry@gov.mt/enquirieslandsregistrygozo@gov.mt which can then be collected by hand against payment. The fee for a certificate of title is €5 for a document up to 5 pages in length, any additional pages are at 50c per page and if the document include plans in A3 format there is an additional fee of €1 for every A3 page.

Copies of applications/documents submitted may be requested against a fee of 50c for every A4 page and €1 for every A3 page.

A Form E is submitted when requesting an official search on a property. The form is presented alongside a site plan. The aim of a Form E is to acquire information on whether a property is within a registration area or not as well as to acquire any information regarding the specific property if it is already registered with the Agency.

In order to check the status of your Form E, you may send an email on enquirieslandsregistry@gov.mt/enquirieslandsregistrygozo@gov.mt giving the full address of the property, name of Notary who submitted the Form E and the date of when it was submitted.

The Land Registration Agency registers a title of ownership which can be Direct Dominium, the Utile Dominium or freehold.

Rent or Leases including Agricultural Leases are not registrable at the Land Registration Agency. 

Frequently Asked Questions for Condominium Registration

As per Subsidiary Legislation 398.01, the Agency carries out 3 main functions:
a) The Registrar shall keep a register of applications referring to administrators and rules in chronological order.
b) Annotations, rules or other documents, relating to the same condominium shall be kept together in such a manner as the Registrar may deem fit.
c) The Registrar may annotate the fact that a condominium is registered in a remarks column forming part of the register mentioned in sub regulation

The functions of the administrator shall include the following:

(a) to execute the decisions of the meeting of the condomini and to ensure the observance of the rules regulating the condominium

(b) to regulate the use of the common parts and the performance of services in the common interest, in such a way that all the condomini are assured the maximum benefit possible;

(c) to apportion the costs in terms of article 11(1), to collect the contributions from the condomini and, subject to the approval of the meeting, to set up and maintain a floating fund to which the condomini shall contribute their share;

(d) to perform such acts as are necessary for the preservation and protection of the common parts;

(e) to render accounts to the condomini at such intervals as the meeting shall decide or as may be established in the rules regulating the condominium;

(f) to claim or receive monies or interest;

(g) where so agreed in accordance with article 14(5), to take the necessary steps to have in force an adequate insurance of the condominium; and

(h) to perform such other acts which are ancillary or conducive to the proper management of the condominium

Article 15 of the law provides that when there are more than three condomini, the meeting of the condomini shall appoint an administrator. If the meeting does not make such an appointment, the matter shall be referred to arbitration by one or more of the condomini and the administrator shall be appointed by the arbitrator. Where there are three or less condomini they shall, unless they otherwise agree, administer jointly.

In order to submit an application for the registration of an administrator, a Form 1 must be submitted. When submitting a Form 1, the following documents are required:

  1. Resolution
  2. Site plan only for first appointment

It is important to note that the Form 1 must be submitted in duplicate.

A general meeting is called for all owners of the condominium and the owners must form a quorum. The quorum shall be a number of condomini representing two thirds (2/3) of the units. An administrator may be appointed via a simple majority. If within half an hour from the time appointed for the meeting a quorum is not present, it shall stand adjourned to the same day in the next week at the same time and place or to such other day and at such other time and place as the administrator may indicate beforehand in the notice convening the meeting; and if at the adjourned meeting a quorum is not present within half an hour from the appointed time the condominus or condomini present or represented in that meeting shall be a quorum.

An application to register the administrator shall either be submitted by hand at the Land Registration Agency or sent by post. All documents submitted must be submitted in duplicate with each page signed by the administrator.

An application for the registration of the administrator can be submitted against a fee of €5 per unit within the condominium.  Following the registration of the administrator an application for the registration of the rules can also be submitted where the same fee applies. 

Payment can be done via cheque payable to the Land Registration Agency.

Form 1 is obligatory when applying for the first time an administrator is registered, a Change in Administrator or a Re-Appointment of Administrator. The form shall be as per Subsidiary Legislation 398.01 must be filled in and submitted in duplicate with each page signed by the administrator.

If Rules for the condominium have been drawn up, then a Form 2  has to be submitted. This must be filled in and submitted in duplicate.

Note that the Rules must be signed by two thirds (2/3) of all those present at the meeting on each page and in table format on the final page, ensuring that the table contains the full details i.e. Flat/Unit number, name, Identity number and signature.

With each application an original Resolution signed by the owners shall be submitted.

When registering the administrator for the first time, the application shall be accompanied by an Official Land Registration site plan clearly indicating the location of the Condominium, however this does not require the endorsement/signature of an architect. This can be ordered online via the www.landsregistryplans.gov.mt portal. 

When there  are  more  than  three  condomini,  themeeting of the condomini shall appoint an administrator. Where there are three or less condomini they shall, unless they otherwise agree, administer jointly.

One may opt to either contact the Malta Arbitration Centre at 33, South Street, Valletta or else seek private legal advice.

The Land Registration Agency does not mediate in conflicts that arise between owners.

If an administrator wants to resign before the appointment period has lapsed, the administrator must call a meeting to discuss the appointment of a new administrator. If no agreement is reached or no meeting is convened, then the administrator may refer the matter for arbitration.  The register will only be amended when the Registrar is notified, with the new appointment through the submission of an application with the appointment and details of the new administrator in terms of Article 15 of the Condominium Act. 

Frequently Asked Questions for Condominium Registration

As per Subsidiary Legislation 398.01, the Agency carries out 3 main functions:
a) The Registrar shall keep a register of applications referring to administrators and rules in chronological order.
b) Annotations, rules or other documents, relating to the same condominium shall be kept together in such a manner as the Registrar may deem fit.
c) The Registrar may annotate the fact that a condominium is registered in a remarks column forming part of the register mentioned in sub regulation

The functions of the administrator shall include the following:

(a) to execute the decisions of the meeting of the condomini and to ensure the observance of the rules regulating the condominium

(b) to regulate the use of the common parts and the performance of services in the common interest, in such a way that all the condomini are assured the maximum benefit possible;

(c) to apportion the costs in terms of article 11(1), to collect the contributions from the condomini and, subject to the approval of the meeting, to set up and maintain a floating fund to which the condomini shall contribute their share;

(d) to perform such acts as are necessary for the preservation and protection of the common parts;

(e) to render accounts to the condomini at such intervals as the meeting shall decide or as may be established in the rules regulating the condominium;

(f) to claim or receive monies or interest;

(g) where so agreed in accordance with article 14(5), to take the necessary steps to have in force an adequate insurance of the condominium; and

(h) to perform such other acts which are ancillary or conducive to the proper management of the condominium

Article 15 of the law provides that when there are more than three condomini, the meeting of the condomini shall appoint an administrator. If the meeting does not make such an appointment, the matter shall be referred to arbitration by one or more of the condomini and the administrator shall be appointed by the arbitrator. Where there are three or less condomini they shall, unless they otherwise agree, administer jointly.

In order to submit an application for the registration of an administrator, a Form 1 must be submitted. When submitting a Form 1, the following documents are required:

  1. Resolution
  2. Site plan only for first appointment

It is important to note that the Form 1 must be submitted in duplicate.

A general meeting is called for all owners of the condominium and the owners must form a quorum. The quorum shall be a number of condomini representing two thirds (2/3) of the units. An administrator may be appointed via a simple majority. If within half an hour from the time appointed for the meeting a quorum is not present, it shall stand adjourned to the same day in the next week at the same time and place or to such other day and at such other time and place as the administrator may indicate beforehand in the notice convening the meeting; and if at the adjourned meeting a quorum is not present within half an hour from the appointed time the condominus or condomini present or represented in that meeting shall be a quorum.

An application to register the administrator shall either be submitted by hand at the Land Registration Agency or sent by post. All documents submitted must be submitted in duplicate with each page signed by the administrator.

An application for the registration of the administrator can be submitted against a fee of €5 per unit within the condominium.  Following the registration of the administrator an application for the registration of the rules can also be submitted where the same fee applies. 

Payment can be done via cheque payable to the Land Registration Agency.

Form 1 is obligatory when applying for the first time an administrator is registered, a Change in Administrator or a Re-Appointment of Administrator. The form shall be as per Subsidiary Legislation 398.01 must be filled in and submitted in duplicate with each page signed by the administrator.

If Rules for the condominium have been drawn up, then a Form 2  has to be submitted. This must be filled in and submitted in duplicate.

Note that the Rules must be signed by two thirds (2/3) of all those present at the meeting on each page and in table format on the final page, ensuring that the table contains the full details i.e. Flat/Unit number, name, Identity number and signature.

With each application an original Resolution signed by the owners shall be submitted.

When registering the administrator for the first time, the application shall be accompanied by an Official Land Registration site plan clearly indicating the location of the Condominium, however this does not require the endorsement/signature of an architect. This can be ordered online via the www.landsregistryplans.gov.mt portal. 

When there  are  more  than  three  condomini,  themeeting of the condomini shall appoint an administrator. Where there are three or less condomini they shall, unless they otherwise agree, administer jointly.

One may opt to either contact the Malta Arbitration Centre at 33, South Street, Valletta or else seek private legal advice.

The Land Registration Agency does not mediate in conflicts that arise between owners.

If an administrator wants to resign before the appointment period has lapsed, the administrator must call a meeting to discuss the appointment of a new administrator. If no agreement is reached or no meeting is convened, then the administrator may refer the matter for arbitration.  The register will only be amended when the Registrar is notified, with the new appointment through the submission of an application with the appointment and details of the new administrator in terms of Article 15 of the Condominium Act. 

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